This policy should be read in conjunction with the Kindlehill Fee Agreement, and Kindlehill Enrolment Agreement.
Kindlehill School fees comprise 40% of the school’s annual income. The remaining 60% includes fees from government grants, and a small component of private income from donations and rental of our performance space.
Kindlehill aims to make current fees:
Reasonable for the community in which the school is based
Representative of the operating costs of the school
Supportive of our not-for profit status, meaning all profits are invested back into the school.
In line with industry standards/levels for Independent and Steiner Schools in NSW.
Set at a level that allows for the ongoing management, and growth of the school.
Any parent or guardian responsible for payment of fees must sign the fee agreement that accompanies the enrolment agreement. This fee agreement provides confirmation of your invoicing and payment preferences.
In the case where children are in a shared care arrangement, Kindlehill will split the fees according to a percentage indicated by both parents, provided both parents have completed and signed the fee agreement. In the event that one party neglects to pay fees, the other parties will be notified, and the enrolment may be forfeited.
Management of fees
Kindlehill fees are set by the College of Teachers and the School Board.
The school administration oversee the day to day management of fees, including raising invoices, managing bank reconciliations and payments, and managing the implementation of fee relief approvals.
Fees are set in December of each school year for the next school year, and remain static for 12 months.
Parents are advised the next year’s fees, in term 4 of each year. This allows time for family budgeting and planning.
Kindlehill fees increase between 0% and 5% annually. The increases are generally based on forecast enrolment numbers, and the priorities set for the school in the coming school year.
Strong enrolments result in lower fee increases.
Where there is significant capital investment (not funded by Government capital grants) to support the growing school and improve facilities, fee increases will be higher. In some cases, these are funded by capital loans to be serviced by the school. Kindlehill does not have a separate capital or building fund, requiring additional payments from parents.
Fees do not attract Goods and Services Tax (GST), and are not tax deductible.
If a family experiences undue hardship or financial strain, Kindlehill will strive to provide a discount or waiver of fees for a specified period until the family’s hardship eases.
Fee relief or discounts are applied upon approval of a written application to the Kindlehill College of Teachers. This approval is issued to the school administration, who review the financial impact of the relief and pass this to college.
In order to provide a fair and equitable level of fee relief, all discounts are offered for a limited period, and after a family has shown an ongoing commitment to their enrolment and school fees.
Parents have two options for the payment of school fees:
1. To pay the fees in full at the start of each school term. Fees are due in full by the first Friday of each term.
2. To pay the fees via Direct Debit: Present a completed Ezidebit form with account details to the school administration. The school will set the direct debit schedule in January of each year, and provide a detailed schedule to parents, including dates and amounts. Direct Debit payments run from 1 February to 15 December in each school year, will 100% of fees due by 15th December of each school year.
Due to our heavy reliance upon fees for the ongoing management of the school, Kindlehill takes the payment of fees, and the collection of fees, very seriously.
Our collection process involves the following steps:
Email or phone reminder that fees are to be paid. If the parent makes a payment or provides a date for payment which is met, no late payment fee is charged.
Additional email or phone reminders incur a $40 fee per reminder.
Parents who agree to pay up front, and have not paid fees in full by the completion of each term, will incur a $40 late payment fee and will be charged interest on any outstanding fees. Interest is set at a commercial rate as defined by the Local Court.
Dishonoured direct debit payments incur a $9 fee set and charged by Ezidebit. Kindlehill does not receive this fee.
More than two dishonoured direct debit payments in one school year will incur a $40 fee per missed payment.
If a direct debit payment is missed, two payments will be taken from the parent account on the next direct debit scheduled date.
A full term notice of exit from the school is required. This policy applies to exit from all classes, including Kindergarten and Class 6/7, prior to the move to high school. This policy was implemented was to enable the students and staff to warmly farewell students so they depart feeling ready for their next adventure. It also enables the school to plan for each term with an accurate picture of how the class will be structured.
This is to be provided as a written notice to the class teacher AND the school administration. Full fees are charged in lieu of notice.